Organizing a company outing: How do you do that?

Is it your turn to organize a company outing this year? Then you will be busy with choosing activities, determining the location and managing the budget. But there is much more to organizing a successful company outing. 

The last thing you want is for problems to occur on the day itself or for people to not enjoy the company outing as much as you do. In this blog, we will help you prevent this. With this step-by-step plan, you will ensure that you prepare the company outing down to the last detail. 

Organizing a company outing: What does it entail? 

When you are assigned to the company outing organizing, there is more to it than you would think in advance. The most fun part, choosing the activity, is only a small part of the whole. When organizing a company outing, there is much more to it. We will name the most important aspects that you should consider:

1 – Determine the purpose and budget for the outing

Before you can dive into the specific activities you want to do, it is good to look at the purpose of the company outing, how many people are participating and how much money is available. The purpose of the outing can vary, which also affects the costs. Is it purely aimed at strengthening the teambuilding? Then you will have to opt for team building activities. 

2 – The basis for a good company outing: The location

Do you choose the office? Or do you choose a vibrant location outside the work environment? The choice of location is crucial to the success of your company outing, because it can influence the atmosphere and the overall experience. For example, with a company outing on the beach you can quickly create the feeling that you are really away for a day. 

3 – The date of the company outing

Especially when you are organizing a company outing with a large group, it seems almost impossible to find a date on which everyone can attend. You will also have to accept that not everyone will be present. On a working day, most people will of course be able to attend. At the weekend, this is a completely different story. Also avoid working days during the school holidays or periods in which many employees are likely to be absent, such as around public holidays. 

When finding a suitable date, please realize that you will have to communicate in time, so that most people can circle the day in red in their personal agenda. 

4 – Transportation to the event location

Not everyone will be able to drive to the location. You will also have to think about transportation. Can you arrange something between yourselves? Or is a party bus needed to pick up the group? Renting a bus can be a lot of fun, but it may be a bit of a strain on your budget. 

5 – Of course, the activities

Activities can make or break a company outing. We can’t stress enough that you need to invest enough time and attention in choosing activities that offer the right balance between fun, teamwork and accessibility. With the latter, we mean an activity that is fun for young and old. 

6 – A company outing is not complete without drinks

Of course, there should also be room to talk afterwards and share the experiences of the day. A drink is a perfect opportunity to strengthen team spirit and end the day together with a welcome conclusion. It is an important part of the company outing and offers a relaxed setting in which colleagues can get to know each other better, outside the formal work environment. 

7 – Take into account a bad weather scenario

We live in the Netherlands, so unfortunately we have to accept that a seemingly sunny day with 20 degrees can suddenly turn into a rainy day with heavy showers. It is therefore crucial to have a plan B in case the weather does not cooperate. Did you initially have an outdoor activity planned? Then it is good to choose an activity in a covered space as plan B. 

8 – Collect feedback after the outing

Next year, the outing should be even better than this one! A great goal to strive for. By collecting feedback after the company outing, you gain valuable insights into the experiences of the participants. This can help you to emphasize the strong points and address any weak points for the next edition.

Organizing a next level company outing? Choose Flitz-Events

Of course, we do not want to scare you off with what we have described above. Organizing a company outing is also a lot of fun, provided you take enough time to arrange everything down to the last detail. However, it can be nice to have some extra support, especially if you are aiming for a 'next level' company outing.

Would you rather outsource the organization of your company outing to an experienced event agency? Say no more! At Flitz-Events we are happy to help you create the perfect company outing that meets all your wishes. Then also take contact Contact us if you need help putting together a company outing.